Privacy Policy

1. Definitions and interpretation

In this privacy policy, unless the context requires a different interpretation:

• the singular includes the plural and vice versa;

• references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices f this privacy policy;

• a reference to a person includes firms, companies, government entities, trusts and partnerships;

• “including” is understood to mean “including without limitation”;

• reference to any statutory provision includes any modification or amendment of it;

• the headings and sub-headings do not form part of this privacy policy.

 

In this privacy policy, the following definitions are used:

 

Data

collectively all information that you submit to Cranbrook School Parents’ Association via the Website. This definition incorporated, where applicable, the definitions provided in the Data Protection Laws;

 

Data Protection Laws

any applicable law relating to the processing of personal Data, including but not limited to the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;

 

GDPR

the General Data Protection Regulation (EU) 2016/679;

 

Cranbrook School Parents’ Association, we or us

Cranbrook School Parents’ Association, a registered charity number 100258 whose registered office is at Cranbrook School, Cranbrook, Kent, TN17 3JD;

 

User or you

any third party that accesses the Website and is not engaged as an officer or otherwise providing services to Cranbrook School Parents’ Association and accessing the Website in connection with the provision of such services;

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Website

the website that you are currently using, www.cranbrookschoolparents.com and any sub-domains of this site.

 

2. Scope of this privacy policy

This privacy policy applies only to the actions of Cranbrook School Parents’ Association and Users with respect to this Website. It does not extend to any website that can be accessed from this Website including, but not limited to, any links we may provide to the social media websites.

 

For purposes of the applicable Data Protection Laws, Cranbrook School Parents’ Association is the “data controller”. This means that Cranbrook School Parents’ Association determines the purposes for which, and the manner in which, your Data is processed.

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3. How we collect the Data

We collect Data in the following ways:

• data is given to us by you; and

• data is collected automatically

 

3.1 Data is given to us by you

 

Cranbrook School Parents’ Association will collect your Data in a number of ways, for example, when you contact us through the Website, by telephone, post, e-mail or through any other means; in each case, in accordance with this privacy policy.

 

3.2 Data is collected automatically

 

To the extent that you access the Website, we will collect your Data automatically, for example, we automatically collect some information about your visit to the Website. This information helps us to make improvements to the Website and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.

 

4. Keeping Data secure

We will use technical and organisational measures to safeguard your Data, for example, access to your account is controlled by a password and a user name that is unique to you.

We store your Data on secure servers.

 

Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us at: mail@cranbrookschoolparents.com  

 

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identify theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

 

5. Data retention

Unless a longer retention period required or permitted by law, we will only hold your Data on our system for the period necessary to fulfil the purpose outlined in this privacy policy or until you request that the Data be deleted.

 

Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

 

6. Your rights

You have the following rights in relation to your Data:

• right to access – the right to request (i) copies to the information we hold about you at any time, or (ii) that we modify, update or delete such information. Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.

• right to correct – the right to have your Data rectified if it is inaccurate or incomplete.

• right to erase – the right to request that we delete or remove your Data from your systems.

• right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it.

• right to data portability – the right to request that we move, copy or transfer your Data.

• right to object – the right to object to our use of your Data including where we use it for our legitimate interests. 

 

To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us at: mail@cranbrookschoolparents.com 

 

If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at www.ico.org.uk

 

It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

 

7. Links to other website

This Website may, from time to time, provide links to other website. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

 

8. General

You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.

 

If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision of part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.

 

Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

 

This Agreement will be governed by and interpreted according to the law of England and Wales. All disputed arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

 

9. Changes to this privacy policy

Cranbrook School Parents’ Association reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following alterations.